Coordinator How-To Hub
This page contains all existing "How-To" Resources for LEA coordinators. This page is organized by timeframe and then by topic.
Coordinator Resources
Coordinator Tasks
CAASPP Coordinator Checklists ELPAC Coordinator Checklists
Overall Planning – Small District – Jennifer M
Overall Planning – Small District – Lena A
Overall Planning – Medium District – Katie G
Overall Planning – Medium District – Robin D
Overall Planning – Large District – Chris A
Overall Planning – Large District – Cindy E
Overall Planning – Large District – Erin G
Overall Planning – Charter District – Melissa G
Overall Planning – Charter District – Taylor E
Overall Planning – COE – Fawn N
Overall Planning – COE – Joe V
Additional Information
California Assessment Timeline TOMS User Guide CAASPP & ELPAC YouTube CAASPP and ELPAC Manuals Regional Assessment NetworkTraining Staff
CAASPP Training
Accessing Program Specific Training Create Moodle User Accounts CAASPP Test Administrator Training Slide Deck CAASPP Test Administrator Training Resource Guide
Communication about Training for CAASPP – Small District – Jennifer M
Communication about Training for CAASPP – Small District – Lena A
Communication about Training for CAASPP – Medium District – Katie G
Communication about Training for CAASPP – Medium District – Robin D
Communication about Training for CAASPP – Large District – Chris A
Communication about Training for CAASPP – Large District – Cindy E
Communication about Training for CAASPP – Large District – Erin G
Communication about Training for CAASPP – Charter – Melissa G
Communication about Training for CAASPP – Charter – Taylor E
Communication about Training for CAASPP – COE – Fawn N
Communication about Training for CAASPP – COE – Joe V
Setting up Trainings and What Trainings Cover for CAASPP – Small District – Jennifer M
Setting up Trainings and What Trainings Cover for CAASPP – Small District – Lena A
Setting up Trainings and What Trainings Cover for CAASPP – Medium District – Katie G
Setting up Trainings and What Trainings Cover for CAASPP – Medium District – Robin D
Setting up Trainings and What Trainings Cover for CAASPP – Large District – Chris A
Setting up Trainings and What Trainings Cover for CAASPP – Large District – Cindy E
Setting up Trainings and What Trainings Cover for CAASPP – Large District – Erin G
Setting up Trainings and What Trainings Cover for CAASPP – Charter – Melissa G
Setting up Trainings and What Trainings Cover for CAASPP – Charter – Taylor E
Setting up Trainings and What Trainings Cover for CAASPP – COE – Fawn N
Setting up Trainings and What Trainings Cover for CAASPP – COE – Joe V
ELPAC Training
Accessing Program Specific Training Create Moodle User Accounts Accessing Moodle Enrollment Keys Setting Up LEA Moodle Reporting, User Accounts, and the Completion Status Report
ELPAC Test Examiner Training Slide Deck
The supplemental ELPAC Test Examiner Training Deck was created to support LEA ELPAC Coordinators in delivering effective and customizable local trainings. This resource can be used to create your own trainings and can be broken down into shorter trainings that fit your team's schedule. While this slide deck is an excellent supplemental resource for local training, it does not replace the required Moodle calibration training for Test Examiners who administer and score the Speaking and Writing domains as applicable.
Communicating about Training for the ELPAC – Small District – Lena A
Communicating about Training for the ELPAC – Small District – Lynn H
Communicating about Training for the ELPAC – Medium District – Katie G
Communicating about Training for the ELPAC – Medium District – Robin D
Communicating about Training for the ELPAC – Large District – Chris A
Communicating about Training for the ELPAC – Large District – Erin G
Communicating about Training for the ELPAC – Charter – Melissa D
Communicating about Training for the ELPAC – Charter – Taylor E
Communicating about Training for the ELPAC – COE – Fawn N
Communicating about Training for the ELPAC – COE – JaDene J
Setting up Trainings and What Trainings Cover for ELPAC – Small District – Lena A
Setting up Trainings and What Trainings Cover for ELPAC – Small District – Lynn H
Setting up Trainings and What Trainings Cover for ELPAC – Medium District – Katie G
Setting up Trainings and What Trainings Cover for ELPAC – Medium District – Robin D
Setting up Trainings and What Trainings Cover for ELPAC – Large District – Chris A
Setting up Trainings and What Trainings Cover for ELPAC – Large District – Erin G
Setting up Trainings and What Trainings Cover for ELPAC – Charter – Melissa D
Setting up Trainings and What Trainings Cover for ELPAC – Charter – Taylor E
Setting up Trainings and What Trainings Cover for ELPAC – COE – Fawn N
Setting up Trainings and What Trainings Cover for ELPAC – COE – JaDene J
Spring (ELPAC) Summer (CAASPP)
Designation
ELPAC designation opens in February and closes in April. CAASPP designation opens in February and closes in July.
Designate Users—TOMS User GuideSummer/Early Fall
Manage Users
Add Users Individually—TOMS User Guide TOMS: Adding and Managing Users One by One Add Users via Bulk Upload—TOMS User Guide TOMS: Adding and Managing Users by Batch File Upload User Roles—TOMS User Guide
The Process for Creating Users – Small District – Jennifer M
The Process for Creating Users – Small District – Lena A
The Process for Creating Users – Medium District – Katie G
The Process for Creating Users – Medium District – Robin D
The Process for Creating Users – Large District – Chris A
The Process for Creating Users – Large District – Cindy E
The Process for Creating Users – Large District – Erin G
The Process for Creating Users – Charter – Melissa G
The Process for Creating Users – Charter – Taylor E
The Process for Creating Users – COE – Fawn N
The Process for Creating Users – COE – Joe V
Timeline Considerations for Managing Users – Small District – Jennifer M
Timeline Considerations for Managing Users – Small District – Lena A
Timeline Considerations for Managing Users – Medium District – Katie G
Timeline Considerations for Managing Users – Medium District – Robin D
Timeline Considerations for Managing Users – Large District – Chris A
Timeline Considerations for Managing Users – Large District – Cindy E
Timeline Considerations for Managing Users – Large District – Erin G
Timeline Considerations for Managing Users – Charter – Melissa G
Timeline Considerations for Managing Users – Charter – Taylor E
Timeline Considerations for Managing Users – COE – Fawn N
Timeline Considerations for Managing Users – COE – Joe V
Communicating about Managing Users – Small District – Jennifer M
Communicating about Managing Users – Small District – Lena A
Communicating about Managing Users – Medium District – Katie G
Communicating about Managing Users – Medium District – Robin D
Communicating about Managing Users – Large District – Chris A
Communicating about Managing Users – Large District – Cindy E
Communicating about Managing Users – Large District – Erin G
Communicating about Managing Users – Charter – Melissa G
Communicating about Managing Users – Charter – Taylor E
Communicating about Managing Users – COE – Fawn N
Communicating about Managing Users – COE – Joe V
Manage Student Groups in CERS
Managing Student Groups in CERS—CERS User Guide How to Upload and Manage Student Groups in CERS
Managing Student Groups in CERS – Small District – Jennifer M
Managing Student Groups in CERS – Small District – Lena A
Managing Student Groups in CERS – Medium District – Katie G
Managing Student Groups in CERS – Medium District – Robin D
Managing Student Groups in CERS – Large District – Chris A
Managing Student Groups in CERS – Large District – Cindy E
Managing Student Groups in CERS – Large District – Erin G
Managing Student Groups in CERS – Charter – Taylor E
Managing Student Groups in CERS – Charter – Chris M
Managing Student Groups in CERS – COE – Fawn N
Managing Student Groups in CERS – COE – Joe V
Communicating about Managing Student Groups in CERS – Small District – Jennifer M
Communicating about Managing Student Groups in CERS – Small District – Lena A
Communicating about Managing Student Groups in CERS – Medium District – Katie G
Communicating about Managing Student Groups in CERS – Medium District – Robin D
Communicating about Managing Student Groups in CERS – Large District – Chris A
Communicating about Managing Student Groups in CERS – Large District – Cindy E
Communicating about Managing Student Groups in CERS – Large District – Erin G
Communicating about Managing Student Groups in CERS – Charter – Taylor E
Communicating about Managing Student Groups in CERS – Charter – Chris M
Communicating about Managing Student Groups in CERS – COE – Fawn N
Communicating about Managing Student Groups in CERS – COE – Joe V
Opt-Out
California Code of Regulations, Title 5, Section 852 California Education Code, Article 2, Section 60615 Statewide Notification Letter Templates CDE Letter: English Language Proficiency Assessment Requirement Instructions for Using Condition Codes Condition Code Descriptions—CAASPP and ELPAC Scoring and Reporting Guide
Handling Opt-Out Requests – Small District – Jennifer M
Handling Opt-Out Requests – Small District – Lena A
Handling Opt-Out Requests – Medium District – Katie G
Handling Opt-Out Requests – Medium District – Robin D
Handling Opt-Out Requests – Large District – Chris A
Handling Opt-Out Requests – Large District – Cindy E
Handling Opt-Out Requests – Large District – Erin G
Handling Opt-Out Requests – Charter – Melissa G
Handling Opt-Out Requests – Charter – Taylor E
Handling Opt-Out Requests – COE – Fawn N
Handling Opt-Out Requests – COE – Joe V
Load Test Assignments
How to Enter Student Test Assignments One by One How to Enter Student Test Assignments by Batch File Upload View & Edit Students—TOMS User Guide How to Register Individual Students for the Alternate Assessments How to Register Students in Bulk for the Alternate Assessments
Managing Test Assignments – Small District – Jennifer M
Managing Test Assignments – Small District – Lena A
Managing Test Assignments – Medium District – Katie G
Managing Test Assignments – Medium District – Robin D
Managing Test Assignments – Large District – Chris A
Managing Test Assignments – Large District – Cindy E
Managing Test Assignments – Large District – Erin G
Managing Test Assignments – Charter – Melissa D
Managing Test Assignments – Charter – Taylor E
Managing Test Assignments – COE – Fawn N
Managing Test Assignments – COE – Joe V
Communicating about Test Assignments – Small District – Jennifer M
Communicating about Test Assignments – Small District – Lena A
Communicating about Test Assignments – Medium District – Katie G
Communicating about Test Assignments – Medium District – Robin D
Communicating about Test Assignments – Large District – Chris A
Communicating about Test Assignments – Large District – Cindy E
Communicating about Test Assignments – Large District – Erin G
Communicating about Test Assignments – Charter – Melissa G
Communicating about Test Assignments – Charter – Taylor E
Communicating about Test Assignments – COE – Fawn N
Communicating about Test Assignments – COE – Joe V
Load Accessibility Resources
Using the Individual Student Assessment Accessibility Profile (ISAAP) Tool Use the ISAAP Tool ISAAP Tool TOMS: How to Assign Student Test Settings by Batch File Upload TOMS: How to Assign Student Test Settings One by One Accessibility Resource Demonstration Videos How to Request Unlisted Resources in TOMS
Loading Accessibility Resources into TOMS – Small District – Jennifer M
Loading Accessibility Resources into TOMS – Small District – Lena A
Loading Accessibility Resources into TOMS – Medium District – Katie G
Loading Accessibility Resources into TOMS – Medium District – Robin D
Loading Accessibility Resources into TOMS – Large District – Chris A
Loading Accessibility Resources into TOMS – Large District – Cindy E
Loading Accessibility Resources into TOMS – Large District – Erin G
Loading Accessibility Resources into TOMS – Charter – Melissa G
Loading Accessibility Resources into TOMS – Charter – Taylor E
Loading Accessibility Resources into TOMS – COE – Fawn N
Loading Accessibility Resources into TOMS – COE – Joe V
Communicating about Accessibility Resources – Small District – Jennifer M
Communicating about Accessibility Resources – Small District – Lena A
Communicating about Accessibility Resources – Medium District – Katie G
Communicating about Accessibility Resources – Medium District – Robin D
Communicating about Accessibility Resources – Large District – Chris A
Communicating about Accessibility Resources – Large District – Cindy E
Communicating about Accessibility Resources – Large District – Erin G
Communicating about Accessibility Resources – Charter – Melissa D
Communicating about Accessibility Resources – Charter – Taylor E
Communicating about Accessibility Resources – COE – Fawn N
Communicating about Accessibility Resources – COE – Joe V
Technology
Secure Browsers How to Generate Credentials for Student Information System Vendors How to Regenerate Credentials for Student Information System VendorsFall/Early Winter
Test Windows
Administrations—TOMS User Guide TOMS: Setting Up Your Test Administration Window
Planning Test Windows – Small District – Jennifer M
Planning Test Windows – Small District – Lena A
Planning Test Windows – Medium District – Katie G
Planning Test Windows – Medium District – Sharon M
Planning Test Windows – Large District – Chris A
Planning Test Windows – Large District – Cindy E
Planning Test Windows – Large District – Erin G
Planning Test Windows – Charter – Melissa G
Planning Test Windows – Charter – Taylor E
Planning Test Windows – COE – Fawn N
Planning Test Windows – COE – Joe V
Communicating About Test Windows – Small District – Jennifer M
Communicating About Test Windows – Small District – Lena A
Communicating About Test Windows – Medium District – Katie G
Communicating About Test Windows – Medium District – Sharon M
Communicating About Test Windows – Large District – Chris A
Communicating About Test Windows – Large District – Cindy E
Communicating About Test Windows – Large District – Erin G
Communicating About Test Windows – Charter – Melissa G
Communicating About Test Windows – Charter – Taylor E
Communicating About Test Windows – COE – Fawn N
Communicating About Test Windows – COE – Joe V
ELPAC Ordering
How to Set Nondelivery Dates—TOMS User Guide Place Primary Order—TOMS User Guide Place Supplemental Orders—TOMS User Guide View and Track Orders—TOMS User Guide
Ordering ELPAC Materials – Small District – Lena A
Ordering ELPAC Materials – Small District – Lynn H
Ordering ELPAC Materials – Medium District – Katie G
Ordering ELPAC Materials – Medium District – Sharon M
Ordering ELPAC Materials – Large District – Chris A
Ordering ELPAC Materials – Large District – Erin G
Ordering ELPAC Materials – Charter – Melissa D
Ordering ELPAC Materials – Charter – Taylor E
Ordering ELPAC Materials – COE – Fawn N
Ordering ELPAC Materials – COE – JaDene J
Communicating about ELPAC Ordering – Small District – Lena A
Communicating about ELPAC Ordering – Small District – Lynn H
Communicating about ELPAC Ordering – Medium District – Katie G
Communicating about ELPAC Ordering – Medium District – Sharon M
Communicating about ELPAC Ordering – Large District – Chris A
Communicating about ELPAC Ordering – Large District – Erin G
Communicating about ELPAC Ordering – Charter – Melissa D
Communicating about ELPAC Ordering – Charter – Taylor E
Communicating about ELPAC Ordering – COE – Fawn N
Communicating about ELPAC Ordering – COE – JaDene J
Double Checking Order Information – Small District – Lena A
Double Checking Order Information – Small District – Lynn H
Double Checking Order Information – Medium District – Katie G
Double Checking Order Information – Medium District – Sharon M
Double Checking Order Information – Large District – Chris A
Double Checking Order Information – Large District – Erin G
Double Checking Order Information – Charter – Melissa D
Double Checking Order Information – Charter – Taylor E
Double Checking Order Information – COE – Fawn N
Double Checking Order Information – COE – JaDene J
Winter
Other Orders as Needed
Instructions for Using Online Braille Supplemental Materials for Smarter Balanced and the CASTSpring (During Testing)
Monitor Completion
CAASPP Student Completion Status Report—TOMS User Guide ELPAC Student Completion Status Report—TOMS User Guide Logging On to the Completion Status System—Guide to CAASPP and ELPAC Completion Status How to Use the Completion Status System
Monitoring Completion – Small District – Jennifer M
Monitoring Completion – Small District – Lena A
Monitoring Completion – Medium District – Katie G
Monitoring Completion – Medium District – Sharon M
Monitoring Completion – Large District – Chris A
Monitoring Completion – Large District – Cindy E
Monitoring Completion – Large District – Erin G
Monitoring Completion – Charter – Melissa D
Monitoring Completion – Charter – Taylor E
Monitoring Completion – COE – Fawn N
Monitoring Completion – COE – Joe V
Communicating about Monitoring Completion – Small District – Jennifer M
Communicating about Monitoring Completion – Small District – Lena A
Communicating about Monitoring Completion – Medium District – Katie G
Communicating about Monitoring Completion – Medium District – Sharon M
Communicating about Monitoring Completion – Large District – Chris A
Communicating about Monitoring Completion – Large District – Cindy E
Communicating about Monitoring Completion – Large District – Erin G
Communicating about Monitoring Completion – Charter – Melissa G
Communicating about Monitoring Completion – Charter – Taylor E
Communicating about Monitoring Completion – COE – Fawn N
Communicating about Monitoring Completion – COE – Joe V
STAIRS
How to Submit a STAIRS Case for an Appeal—CAASPP and ELPAC Security Incidents and Appeals Procedure Guide SSID Swap Criteria for MIDs and Retired SSIDs—CAASPP and ELPAC Security Incidents and Appeals Procedure Guide
STAIRS Reporting Process – Small District – Jennifer M
STAIRS Reporting Process – Small District – Lena A
STAIRS Reporting Process – Medium District – Katie G
STAIRS Reporting Process – Medium District – Sharon M
STAIRS Reporting Process – Large District – Chris A
STAIRS Reporting Process – Large District – Cindy E
STAIRS Reporting Process – Large District – Erin G
STAIRS Reporting Process – Charter – Melissa D
STAIRS Reporting Process – Charter – Chris M
STAIRS Reporting Process – COE – Fawn N
STAIRS Reporting Process – COE – Joe V
CARS (Crisis Alert Response System)
Crisis Alert Response System Process—TOMS User Guide
Communicating about CARS – Small District – Jennifer M
Communicating about CARS – Small District – Lena A
Communicating about CARS – Medium District – Katie G
Communicating about CARS – Medium District – Sharon M
Communicating about CARS – Large District – Chris A
Communicating about CARS – Large District – Cindy E
Communicating about CARS – Large District – Erin G
Communicating about CARS – Charter – Melissa G
Communicating about CARS – Charter – Chris M
Communicating about CARS – COE – Fawn N
Communicating about CARS – COE – Joe V