ELPAC: Remaining Results Available

Email Update, August 6, 2025

Dear LEA ELPAC Coordinator:

Thank you again, for your hard work in completing the Summative ELPAC and Summative Alternate ELPAC administration for your LEA!

We are pleased to inform LEAs that all remaining Summative ELPAC and Summative Alternate ELPAC results have been finalized in LEA-downloadable files. The final Student Score Data File for LEAs includes students who were enrolled during the testing window, were eligible to test, and whose test records match their CALPADS data (that is, student demographic and enrollment records).

TOMS

LEA ELPAC coordinators and site ELPAC coordinators will be able to use the Test Operations Management System (TOMS) to find student results and other metrics, such as reporting percentages and score status.

• The MyTOMS at a Glance Student Score Report (SSR) Status widget on the TOMS home page shows the percentage and number of SSRs released for the LEA.
• The [Score Status] tab of a student’s profile in TOMS now allows the user to access score status information for an individual student by domain and includes the following details:
  • Score availability date
  • Condition code(s)
  • 2024–25 Security and Test Administration Incident Reporting System Appeals
• The [Reporting] tab of a student’s profile in TOMS allows the user to access reporting information for an individual student and includes the following details:
  • Reporting language of the student’s SSR
  • Date the SSR was made available
  • A link to download the PDF SSR in English or another language (when available)
  • A link to view the HTML SSR in English or another language (when available)

Electronic SSRs

The 2024–25 SSRs were made available in TOMS and the LEA student information system (SIS) vendor parent or student portal starting on May 9.

Users can access and download PDF SSRs individually or as one large file. The following resources contain instructions:

• Downloading and Viewing SSRs in TOMS video
• How to Bulk Download Student Score Reports quick reference guide

ELPAC SSRs can be provided to parents/guardians electronically, in PDF or HTML format, through a locally provided parent/guardian or student portal or through another chosen method of local distribution. LEAs should also have a process in place for emails that bounce back to ensure that parents/guardians receive their child’s SSR.

Parents/guardians can receive HTML SSRs through the parent portal for LEAs whose portal provider is set up to receive this file format. Please ask your portal provider to implement HTML SSRs if your LEA is interested in receiving this format.

Contact the portal provider for the LEA for instructions on accessing electronic SSRs. For more information about electronic SSRs, refer to the Distributing SSRs chapter of the Scoring and Reporting Guide.

SSRs can also be printed locally. LEAs planning to send printed SSRs to parents/guardians should ensure the mailing address is correct and up to date. LEAs should also have a process in place for mail that is returned to the sender.

Student Score Data File

The student data file will be available in the [Reports] tab of TOMS. LEA users will be able to download the student data file in the following two report types:

1. Enrolled LEA file: Data on students who were enrolled in the LEA as of the date the file was created
2. Tested LEA file: Data on students who tested with the LEA during the 2024–25 school year as of the date the file was created

LEAs can use the Score Available Start Date and Score Available End Date filters to download a subset of the data based on the student’s score availability date. To include all available students in the data file, leave February 1, 2025, as the Score Available Start Date.

ELPAC Student Score Data File Layout

The 2024–25 Summative ELPAC and Summative Alternate ELPAC Student Data File Layout is available in TOMS when users select Summative ELPAC and Summative Alternate ELPAC Student Score Data File from the Available Reports list. The student data file layout includes field descriptions, acceptable values for fields, and data sources.

Follow the steps outlined in the Summative ELPAC and Summative Alternate ELPAC Student Score Data File subsection in the TOMS User Guide. Please note that the score data file for LEAs will be available in Excel format. For larger LEAs, the Excel file will be split into multiple tabs.

If your SIS does not currently have the Student Score Data File Layout, provide the file layout to your SIS vendor.

CERS

The California Educator Reporting System (CERS) houses student results as well as aggregated results at the group, school, and LEA levels. Prior to the release of all student results in the fall, the aggregated results available in CERS are partial and may not represent the final aggregated results for the LEA. If the partial aggregated results are representative of your tested population, they may be shared with your local governing board and LEA staff for purposes of local planning.

Accessing Information in CERS

LEA users can access CERS using a TOMS user account. Once in CERS, the user can search by student, school, or assigned groups from the “Access Assessment Results” section on the CERS landing page, depending on the user’s role. The following actions are available in CERS:

• To download a file containing student results, an LEA user can select the [Custom Aggregate Report] button and customize a yearly, longitudinal, claim/domain, or composite score report for an LEA or school.
• To export a CSV file containing all the LEA or school assessment results that can be used for analysis in another application, an LEA user can also select the [District/School Exports] button.

For more information, refer to the CERS User Guide. Refer to the Creating Groups in CERS video for a demonstration of how to create groups to allow specific users access to assigned student results.

For further support, visit the Contact Us web page.

Sincerely,

California Outreach Team
CAASPP & ELPAC Website