Summative Alternate ELPAC: Reports and Results Available on July 25
Email Update, July 24, 2024
Dear LEA ELPAC Coordinator:
We are pleased to announce that in addition to Summative ELPAC results, results for students in K–12 who completed the Summative Alternate ELPAC will be available on July 25, 2024.
Results will be released in the following locations:
- Student Score Data File in the Test Operations Management System (TOMS) on July 25
- California Educator Reporting System (CERS) on July 25
- Student Score Reports (SSRs) in TOMS and in the LEA student information system (SIS) vendor parent or student portal on July 26
TOMS
LEA ELPAC coordinators and site ELPAC coordinators can use TOMS to find student results as well as other metrics, such as reporting percentages and score status.
- The MyTOMS at a Glance SSR Status widget shows the percentage and number of SSRs released for the LEA on the TOMS home page.
- The [Score Status] tab of a student's profile in TOMS now allows the user to access score status information for an individual student that includes the following details:
- Score availability date
- Condition code(s)
- Recent Security and Test Administration Incident Reporting System Appeals
- The [Reporting] tab of a student's profile in TOMS allows the user to access reporting information for an individual student that includes the following details:
- The reporting language of the student's SSR
- The date the SSR was made available
- A link to download the PDF SSR in English or another language (when available)
- A link to view the HTML SSR in English or another language (when available)
Electronic SSRs
The 2023–24 SSRs will be available in TOMS and the LEA SIS vendor parent or student portal starting on July 26.
Users can access and download SSRs individually or as one large file. Resources to explain each download process include the following:
- How to Download SSRs in TOMS video
- How to Bulk Download SSRs quick reference guide
Summative Alternate ELPAC SSRs can be provided to parents/guardians electronically, in PDF or HTML format, if setup for this type of delivery, via a locally provided parent or student portal, or through another chosen method of local distribution. LEAs should also have a process in place for emails that return as undeliverable to ensure that parents/guardians receive their child's SSR.
Starting this year, parents/guardians can receive HTML SSRs through the parent portal for LEAs whose portal provider is set up to receive this file format. Please ask your portal provider to implement HTML SSRs if your LEA is interested in receiving this format.
Contact the LEA's portal provider for instructions on accessing electronic SSRs. For more information about electronic SSRs, refer to the Distributing SSRs chapter in the CAASPP and ELPAC Scoring and Reporting Guide.
SSRs can also be printed locally. LEAs planning to send printed SSRs to parents/guardians should ensure the mailing address is correct and up-to-date. LEAs should also have a process in place for mail that is returned to sender.
Student Score Data File
The student data file will be available in the [Reports] tab of TOMS. LEA users will be able to download the student data file in two report types:
- Enrolled LEA file: Data on students who were enrolled in the LEA as of the date the file was created
- Tested LEA file: Data on students who tested with the LEA during the 2023–24 school year as of the date the file was created
LEAs can use the Score Available Start Date and Score Available End Date filters to download a subset of the data based on the student's score availability date. To include all available students in the data file, leave February 1, 2024, as the Score Available Start Date.
ELPAC Student Score Data File and Layout
The 2023–24 Summative ELPAC and Summative Alternate ELPAC Student Data File Layout is available in TOMS when users select Summative ELPAC and Summative Alternate ELPAC Student Score Data File from the Available Reports list. The student data file layout includes field descriptions, acceptable values for fields, and data sources.
Follow the steps outlined in the Summative ELPAC and Summative Alternate ELPAC Student Score Data File subsection in the TOMS User Guide. Please note that the score data file for LEAs will be available in Excel format. For larger LEAs, the Excel file will be split into multiple tabs.
CERS
CERS houses individual student results and partial aggregate results at the group, school, and LEA levels. Before all student results are released in the fall, the aggregate results available in CERS are partial and may present as higher or lower than the LEA's final aggregate results. The partial results are not appropriate for public release but may be used for local planning purposes.
Accessing Information in CERS
- LEA users can access CERS using a TOMS user account. Once in CERS, the user can search by student, school, or assigned groups from the "Access Assessment Results" section on the CERS landing page, depending on the user's role. The following actions are available in CERS:
- To download a file containing student results, an LEA user can select the [Custom Aggregate Report] button and customize a yearly, longitudinal, claim or domain, or composite score report for an LEA or school.
- To export a CSV file containing all the LEA or school assessment results that can be used for analysis in another application, an LEA user can also select the [District/School Exports] button.
For more information, refer to the CERS User Guide. Refer to the Creating Groups in CERS video for a demonstration of how to create groups to allow specific users access to assigned student results.
Direct any questions about Summative Alternate ELPAC reporting for the 2023–24 test administration to the LEA's assigned Success Agent. Visit the California Outreach web page for other support options.