Tier 1 Audit Questions for Site ELPAC Coordinators

These questions are intended to guide all local educational agency (LEA) security protocols throughout the year. Site Coordinators of LEAs selected for a Tier 1 audit should preview these questions prior to completing the online Tier 1 Audit Survey. Questions with an asterisk are required.

Please note that the questions presented in the actual online survey may vary slightly from those shown here.

Tier 1 Survey Questions

Please enter your first and last name: *

Please enter your email address: *

Please select your school and LEA: *

How long have you held the role of site ELPAC coordinator? *

As a site ELPAC coordinator, I have completed the Moodle Training Site (Moodle) training for the ELPAC test examiner prior to any of the ELPAC being administered in my school. *

  • Yes
  • No

As a site ELPAC coordinator, I have received further training by the LEA prior to testing. *

  • Yes
  • No

Please list what type of ELPAC trainings your LEA holds: *

Remote Testing

Does your site plan on completing any of the state assessments via remote testing? *

  • Yes
  • No

Remote Questions

Does the site provide instruction to students remotely? *

  • Yes
  • No

Does the site provide additional training for proctors giving assessments remotely? *

  • Yes
  • No

Which assessments does the site plan on administering remotely? (Check all that apply.) Please remember that no alternate assessments may be given remotely. *

  • Initial ELPAC
  • Summative ELPAC
  • ELPAC Interim Assessments

Interim Assessments

Will your site be using the ELPAC Interim Assessments (in person or remote)? *

  • Yes
  • No - Please explain if there is a reason why your site does not use the interim assessments

Staff Trainings

For the Summative ELPAC: Does the site confirm that test examiners have completed Moodle training prior to giving roles to users? *

  • Yes
  • No
  • We do not have any students assigned to the Summative ELPAC.

For the Summative Alternate ELPAC: Does the site confirm that test examiners have completed Moodle training prior to giving roles to users? *

  • Yes
  • No
  • We do not have any students assigned to the Summative Alternate ELPAC.

Test Security

Where are any paper assessments (kindergarten through grade two ELPAC Answer Books, large-print assessments, braille assessments, etc.) stored when shipped to your site? *

  • School vault
  • Site coordinator’s office in a locked filing cabinet
  • Site coordinator’s office in an unlocked storage area
  • Test examiners immediately provided assessments and locked in the classroom filing cabinet
  • Test examiners provided assessments, no checks are done on storage
  • Other—Write In (Required)

What is the process for collecting materials to be shipped back to the LEA once testing is completed? *

  • Test examiners return materials to the site coordinator, where they are checked against a roster or a checkout list.
  • Test examiners return materials to the office without confirmation of materials counts.
  • Other—Write In (Required)

What is the site’s policy for destroying materials at the site for materials not needing to be returned? *

  • Test examiners are responsible for destroying their own nonsecure materials.
  • Nonsecure materials are turned in to the site coordinator, where they are securely stored until destruction.
  • Students are asked to destroy the materials on their own.
  • Other—Write In (Required)

Does the LEA coordinator or site coordinator create the user accounts for ELPAC testing? *

  • LEA coordinator
  • Site coordinator
  • Both LEA coordinator and site coordinator

How does the site assign user accounts in the Test Operations Management System (TOMS)? *

  • Each user is assigned an individual account.
  • Users share a generic account.
  • Other—Write In (Required)

Does the site coordinator know how to ensure that all users have signed security agreements or affidavits for summative assessments? *

  • Yes
  • No

Does the site coordinator use the non-TOMS agreement for all staff members who do not need a TOMS role but will have access to testing rooms during testing or to testing materials? *

  • Yes
  • No

Are all test examiners current LEA employees or contractors? *

  • Yes
  • No

Does the site coordinator visit classrooms or testing labs during planned testing to ensure that rooms are set up properly, materials are secured, and security guidelines are being followed? *

  • Yes
  • No

What is the typical ratio of test examiners to students for the general Summative ELPAC in a group setting (so, excluding the administration of the Speaking domain)? *

Does the site ensure that parents/guardians or staff members who are not involved with testing are not in testing rooms? *

  • Yes
  • No

Whose responsibility is it to enter STAIRS cases? *

  • LEA coordinator
  • Site coordinator
  • Both

Did you review the security procedures and guidelines the Interim Assessment User Guide? *

  • Yes
  • No—Please explain

What measures are in place at your school to ensure that interim assessment content is available only to staff and students? *

What is your process for reporting security breaches or compromises of the interim assessments to your LEA coordinator? *

Are teachers instructed to use the interim assessments for instructional purposes and not for accountability, high-stakes assessments, or reclassification purposes as stated in Education Code Section 60642.7(a) and (b)? *

  • Yes
  • No

Are teachers instructed on how to ensure test security during standardized and nonstandardized interim assessment administration, including when the secure browser is not used? *

  • Yes
  • No

Does the site have steps in place to ensure that students are not posting to social media or taking pictures during testing? *

  • Yes
  • No

What are the steps taken to ensure content security? *

Test Settings

Does the site coordinator provide a list of test settings to individualized education program (IEP) case managers to ensure that students have the correct test settings aligned with the requirements within the student’s IEP? *

  • Yes
  • No

Do teachers inform site coordinators when IEPs are updated to ensure that test settings are updated in TOMS? *

  • Yes
  • No

Does the site provide a list of test settings to test examiners? *

  • Yes
  • No

Are all staff made aware of the availability of accessibility resources (universal tools, designated supports, and accommodations)? *

  • Yes
  • No

Are all staff aware that the use of designated supports and accommodations does not impact a student’s score? *

  • Yes
  • No

Does the site coordinator confirm with teachers whether any students require designated supports prior to testing? This is for all students, not just those identified for special education. *

  • Yes
  • No

Are all students provided an opportunity to practice with their assigned accessibility resource(s) prior to testing day? *

  • Yes
  • No

General Questions

Does the school provide any time for students or test examiners to log on to either a practice test, training test, or interim assessments prior to administering summative assessments? *

  • Yes
  • No

Testing Windows

Please submit the dates you will be testing at your site (not the testing window, but the actual scheduled dates). N/A can be entered for assessments not being given at your site.

  • Summative ELPAC (Start/Finish) *
  • Summative Alternate ELPAC (Start/Finish) *
  • Interim assessments (Start/Finish) *